Plan your next company event with a free AI event planner

Planning a company event often lands on someone who already has a full-time job. The venue search, budget, food, drinks, entertainment, guest communication, and event-day schedule still need an owner.

We built a free AI Corporate Event Planner skill to help with that work.

The skill is made for organizations with 10 to 500 employees. Give it your location, employee count, expected attendance, budget, date, purpose, and event format. It turns those details into a practical planning package you can review with leadership, venues, and vendors.

Get the free AI Corporate Event Planner

Download the skill, minimum prompt, and full planning template.

Download the free skill

What the AI Corporate Event Planner creates

The download is more than a single event checklist. It gives Claude Agent a structured process for planning corporate events from the first brief through the post-event review.

It can create:

• A one-page event brief with the purpose, audience, constraints, and success measures

• Budget options that reconcile with the approved total

• Location-specific venue and vendor research from official sources

• A ranked venue shortlist with capacity, policies, contact routes, risks, and pricing status

• A guest journey from invitation through departure

• Catering, beverage, AV, production, entertainment, accessibility, transportation, and safety plans

• A planning timeline with deadlines, owners, dependencies, and consequences if something is late

• A minute-by-minute run of show with technical cues and backup actions

• Draft invitations, reminders, staff briefings, vendor briefings, and follow-up messages

• Weather and operational contingency plans

• Measurement and post-event review plans

The plan changes with the event. A dinner for 14 employees does not need the same staffing, registration, production, or approval process as a 400-person sales kickoff.

It starts with seven useful inputs

The minimum prompt asks for:

1. Location

2. Employee count

3. Expected attendance

4. Total budget

5. Date or date window

6. Purpose

7. Format

Those inputs provide enough context to create a useful first plan. If an important detail is missing, the skill asks for the highest-impact answer first instead of sending a long questionnaire.

A simple starting prompt looks like this:

Plan a corporate event in [LOCATION] for a company with [EMPLOYEE COUNT] employees and a total budget of [BUDGET AND CURRENCY]. Ask me the most important missing question first, then build the plan.

It does not make up vendor prices

Venue and supplier pricing can change based on the date, attendance, room, menu, staffing, equipment, and contract terms. Many event businesses do not publish complete pricing.

The skill uses an exact amount only when it comes from a current official source or from information you provide. If it cannot verify a price, the line is labeled Quote required.

It then gives you:

• The venue or supplier's official website

• An official inquiry page, email address, or phone number

• The information needed for an accurate quote

• Questions about minimums, taxes, service charges, gratuity, deposits, overtime, insurance, and cancellation terms

That makes the proposals easier to compare because each supplier is asked to price the same scope.

We tested it on a 14-person company party

Our test prompt described a Tuesday evening company party in West Palm Beach for 14 employees with a $5,000 all-in budget. The budget needed to cover food, two drink tickets per person, and entertainment or an entertaining venue.

The skill produced:

• A recommended event concept

• A budget with category caps and contingency

• Official-source venue research

• A ranked shortlist led by an activity venue

• A guest schedule

• A planning timeline

• A minute-by-minute run of show

• A supplier quote request

• Weather, attendance, accessibility, and alcohol-service contingencies

It did not claim that a venue was available or invent a group-event price. Those items remained marked for direct confirmation.

You keep control of every external action

The skill researches and drafts. It does not contact a venue, submit an inquiry form, reserve a date, sign a contract, purchase a service, send an invitation, or publish anything without approval.

That boundary matters. An event plan should help a person make decisions, not make commitments on the person's behalf.

What is included in the download

The ZIP includes:

• SKILL.md, The complete Claude Agent skill

• A minimum prompt for a quick first plan

• A full-plan template for detailed event planning

• A README with installation and usage instructions

• An MIT license

The skill is built for Claude Agent. The prompts and templates are plain text, so they can also be opened and adapted manually for other AI tools.

Download the AI Corporate Event Planner

Enter your name, work email, and company name. The ZIP will be available on the next page and sent to your email.

Get the free planning skill

When you need help with the entertainment plan

Parisi Events provides corporate DJ entertainment, cocktail music, wireless microphone coverage, visual projection support, event hosts, and planning support in South Florida and Northeast Florida.

Use the free skill to organize the full event. If you want help with entertainment, hosting, microphones, or projection, check your date with Parisi Events.